Chat queues allow you to customize how Chats get assigned to your Agents within Chat Departments. These can be managed in Channels > Chat > Queues .

Chat queues give you control over:

• Where Agents Chats will be routed to.

• The routing method for Chats (Simulring, Round Robin or Least Utilized).

• Agent answer timeout.

Every Chat department should have an associated queue. A default queue will exist in your Chat queue settings and this queue will automatically be used for each Chat department unless you create a new queue and update the Chat department settings.

Adding a New Chat Queue

To add a new Chat queue, click on the + New button in the top right-hand corner.

Enter a queue name and choose your preferred routing model (see more details about the different routing options below).

Next you can choose which Agents are a member of the queue. Agents must be selected in both the Chat department and its associated queue in order to successfully receive Chats, so you'll want to ensure the Agents in the department and queue settings match up. Selecting 'All Agents' does not necessarily mean that Chats will be routed to every Agent in that queue, but they will be routed to all Agents within the Chat department using the queue.

You can also bulk add Agents to a queue by team, department or permission group.

Once you have created the new queue, you can go to Channels > Chat > Departments to define which departments will use this queue system.

Routing Models

The routing model indicates which method of routing will be used for the queue when Chats are initiated by Users. There are currently 3 different routing models that you can choose from.

Round Robin routing model indicates that Chats will be routed amongst all Agents evenly one by one. The system will automatically balance Chats so no single Agent handles more or less than any other Agent. For example, given three Agents are online, if Agent A and Agent B have both accepted a Chat, they won't receive another Chat until Agent C has also accepted a Chat. The Chat is automatically assigned to the Agent, without any option to dismiss the Chat.

Least Utilized routing model indicates that Chats will be routed to Agents in the queue who have handled the fewest Chats. You can determine how many Agents receive the new Chat notification at the same time when a Chat is routed to the queue. The first Agent to accept will handle the Chat.

Simulring routing model indicates that any incoming Chats routed to the queue will ring all Agents in the Chat department simultaneously. The first Agent to manually accept will handle the Chat.

Answer timeout

For both the Round Robin and Least Utilized models, you have the option to set an 'Answer Timeout' period. If an Agent does not accept the Chat within that timeframe, the next Agent in the list will be called.